Admin hours calculator.
Chasing clients for records feels like a few minutes here and there. Add it up across the year and it is often weeks. Put in your own numbers and see the real total.
at 7.5 hours a day
add an hourly cost to see this
Most of this chasing can run itself: reminders that go out on time and stop once the records arrive.
See AI automation ↗ Read the chasing guide ↗This is a simple estimate from the numbers you enter. Real chasing comes in bursts around deadlines, and some clients take far more than others, so treat the total as a sense of scale rather than a timesheet.
The staff cost uses your own hourly figure. It is the cost of the time, not a saving we are promising, and nothing here is a Dawn Studio price.
Everything you type stays in your browser. Nothing is saved or sent to us.
Also free: a fee increase calculator, a website health check and the AI visibility checker. All our free tools.
About this calculator.
How does the calculator work it out?
It multiplies your number of clients by the chases per client and the minutes each one takes, then divides by 60 to give hours. Working days assume a 7.5 hour day. If you add an hourly staff cost, it multiplies the hours by that figure.
What counts as a chase?
Any time someone at the practice asks a client for something: an email, a phone call, a reminder letter or a message in your portal. Count the time spent checking where things stand and noting the reply, not just sending the message.
Where does the hourly staff cost come from?
It is your own figure. Use what an hour of the person doing the chasing costs the practice, including employer costs if you want the full picture. We do not suggest a number, and nothing on this page is a Dawn Studio price.
Can this chasing be automated?
Much of it can. Reminders can go out on a schedule, stop by themselves once the records arrive, and only pass a client to a person when they stop replying. Our guide to automating client document chasing walks through how that works in practice.
Does this calculator store or send my figures anywhere?
No. Everything you type stays in your browser. Nothing is saved, submitted or sent to us.
Spend those hours on client work instead.
We set up automation for accountancy practices across Manchester and the North West. It works with Xero, QuickBooks and Dext, so the routine chasing runs itself and your team picks up only what needs a person.
Book a free call ↗